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Facility Use Procedure

The BSD School Board encourages the use of school facilities by responsible individuals, groups, and organizations consistent with the Delaware State Code. 

All individuals, groups, and organizations are expected to abide by the guidelines for acceptable use of Brandywine School District facilities set forth in School Board Policy 09.1, R09.1.1, R09.1.2, and R09.1.3.

 

After Hour Emergency??   .  .  .  Please call  (302) 218-8796 

Due to the many steps that facility use applications go through for approval, please submit your application AT LEAST 45 DAYS PRIOR TO YOUR REQUESTED START DATE.

For instructions on scheduling, applying, and costs to use Brandywine School District facilities, see below:

 

How to Apply for Facility Use:
 

Step 1: Contact the school you wish to use to verify that the area(s), date(s), and time(s), you would like to use the building are available.

 

Step 2: Ensure that your organization has the below required documentation ready to be submitted WITH your facility use application.

 

Required Documentation Includes:


£ $20 Application Fee

 

£ Proof of Liability Insurance* (Brandywine School District MUST be named as the “additionally insured”)

 

The “Certificate Holder” box on your insurance certificate must read:

Brandywine School District

1311 Brandywine Blvd.

Wilmington, DE 19809

 

*For individual users such as civic associations, Release of Liability Forms must be completed in lieu of liability insurance.

 

 

IF Applicable, Required Documentation May Include:

 

£ Lifeguard Certifications (Users of any swimming pool must provide documentation of the following for the certified lifeguard they plan to have on-duty):

 

§ Current certification in National YMCA Lifeguarding or American Red Cross Basic Lifeguard or approved equivalent

 

§ Current certification in American Red Cross, American Heart Association, or National Safety Council Cardiopulmonary Resuscitation (CPR), or approved equivalent, that includes training in adult CPR, child CPR, and infant CPR

 

§ Current Certification in American Red Cross First Aid, or approved equivalent

 

£ Proof of tax-exempt status (If your organization is a non-profit organization, you must provide a copy of the approval letter you received from the IRS granting your organization tax-exemption under section 501(c)(3) or 501(c)(4) of the Internal Revenue Code.)

 

Step 3: Submit the facility use application, application fee, proof of liability insurance, and (if applicable) proof of tax-exempt status DIRECTLY TO THE SCHOOL you are requesting to use.

 

Incomplete or late applications may delay or deny your organization’s ability to use Brandywine School District facilities.

 


Rental Fees for Facility Usage

Building Classification A:


Brandywine High 

Mt. Pleasant Elementary 

                    Talley Middle 

Claymont Elementary

Mt. Pleasant High 

                    Hanby Elementary

Concord High 

P.S. duPont Middle 

                    Charles W. Bush Pre-School

Harlan Elementary 

Springer Middle 

 

 

Building Classification B:

 

Carrcroft Elementary 

Lancashire Elementary 

                    Maple Lane Elementary 

Forwood Elementary 

Lombardy Elementary 

                    District Office


AREA

CATEGORY 1 USER

         CATEGORY
            2 USER
        CATEGORY
           3 USER

Auditorium

(Stage & Dressing¹)

Building Class A

Building Class B

 

 

  No Charge

No Charge

 

 

           $40.00/hr

$30.00/hr

 

 

           $55.00/hr

$45.00/hr

 

¹ When scheduling the rental of the “Auditorium (Stage & Dressing)” be sure to request the reservation of a nearby classroom for dressing room purposes.

Auditorium

(Stage Only)

Building Class A

Building Class B

 

 

  No Charge

No Charge

 

 

           $30.00/hr

$25.00/hr

 

 

           $45.00/hr

$40.00/hr

Gymnasium

Building Class A

Building Class B

 

  No Charge

No Charge

 

$30.00/hr

$25.00/hr

 

 $45.00/hr

$40.00/hr

Cafeteria

(Dining Area Only)

Building Class A

Building Class B

 

 

  No Charge

No Charge

 

 

           $25.00/hr

$20.00/hr

 

 

           $30.00/hr

$25.00/hr

Cafeteria

(Dining Area w/ Kitchen²)

Building Class A

Building Class B

 

 

  No Charge

No Charge

 

 

           $30.00/hr

$25.00/hr

 

 

           $45.00/hr

$40.00/hr

 

² Requires a School Nutrition Worker in addition to rental charges. Fee for School Nutrition worker will be billed separately.

Library

Building Class A

Building Class B

 

No Charge

No Charge

 

$25.00/hr

$20.00/hr

 

$30.00/hr

$25.00/hr

Classroom

Building Class A

Building Class B

 

No Charge

No Charge

 

$15.00/hr

$10.00/hr

 

$20.00/hr

$15.00/hr

Any Area when User will charge admission fees

Building Class A

Building Class B

 

 

  $130.00/hr

$105.00/hr

 

 

          $130.00/hr

$105.00/hr

 

 

          $130.00/hr

$105.00/hr

Multi-Purpose/Training Rooms

No Charge

$25.00/hr

$30.00/hr

Swimming Pool

$55.00/hr

$55.00/hr

$130.00/hr

Stadium Field ³

$200.00/day

$200.00/day

$200.00/day

Practice Field ³

No Charge

$25.00/day

$25.00/day

Tennis Courts ³

No Charge

$15.00/day

$15.00/day

Parking Lots

No Charge

No Charge

No Charge

 

Above costs reflect Rental Costs Only.

Additional Personnel, Equipment, and Energy Surcharges will be added to charges when applicable.

³ Per-day charges are for a maximum of 8 hours

Minimum 2-hour charge for weekends

 

 
 

Personnel Fees for Facility Usage

 

CATEGORY
   1 USER
         CATEGORY
            2 USER       
        CATEGORY
           3 USER

Custodian* (Weekday)

$30.00/hr

$30.00/hr

$30.00/hr

Weekday custodial charges are applicable outside of custodians’ regularly scheduled hours.

Custodian*

(Weekday/Saturday/OT)

 

   $45.00/hr

 

           $45.00/hr

 

           $45.00/hr

Custodian*

(Sunday/OT)

 

   $60.00/hr

 

           $60.00/hr

 

          $60.00/hr

School Nutrition Worker

(Weekday)

 

   $30.00/hr

 

           $30.00/hr

 

          $30.00/hr

School Nutrition Worker

(Weekday/Saturday OT)

 

   $45.00/hr

 

           $45.00/hr

 

         $45.00/hr

School Nutrition Worker

(Sunday OT)

 

   $60.00/hr

 

           $60.00/hr

 

          $60.00/hr

Lighting/

Sound Technician

 

  Market Cost

 

          Market Cost

 

        Market Cost

 Minimum 3-hour charge for Weekend Use.

 

*One extra hour per day will be added to all labor charges. This covers ½ hour before the event to open and ½ hour after the event to close the building.

 

 

 

Equipment Fees for Facility Usage

 

CATEGORY
1 USER
            CATEGORY
             2 USER
           CATEGORY
            3 USER

Television

No Charge

$5.00/use

$5.00/use

VCR/DVD Player

No Charge

$5.00/use

$5.00/use

Projector

No Charge

$5.00/use

$5.00/use

Gymnasium Matting

No Charge

$10.00/use

$10.00/use

Public address, sound, and lighting systems**

 

No Charge

 

Market Cost

 

Market Cost

**Requires special approval

 

Office Equipment/
Supplies

 

 No Charge

 

 Market Cost

 

 Market Cost

 

 
 

Utility Surcharge Fees

 

 CATEGORY
    1 USER
          CATEGORY
             2 USER
         CATEGORY
            3 USER

Energy Surcharge*

$10.00/hr

$10.00/hr

$10.00/hr

 

To conserve energy, the HVAC systems for all schools are placed into an unoccupied setting at the end of the normal school day.  In cases where the building’s heating/ventilating/and air-conditioning systems would not otherwise be running, an energy surcharge will be applied to all Users when HVAC systems are scheduled for their building use.

 

*One extra hour per day will be added to all HVAC charges. This covers 1 hour prior to the start of the event for cooling/heating.

 

 

  

Building Contacts to Schedule Facility Usage

School

Contact

Phone

E-Mail

Brandywine High

Martin Picciotti

(302) 479-1600

Martin.Picciotti@bsd.k12.de.us

Carrcroft Elementary

Mohammed Mostafa

(302) 762-7165

Mohammed.Mostafa@bsd.k12.de.us

Charles W. Bush Pre-School

Darrell Gold

(302) 479-2220

Darrell.Gold@bsd.k12.de.us

Claymont Elementary

Nancy Stevens

(302) 792-3880

Nancy.Stevens@bsd.k12.de.us

Concord High

John McNulty

(302) 475-3951

John.McNulty@bsd.k12.de.us

Forwood Elementary

Oliver Patterson

(302) 475-3956

Oliver.Patterson@bsd.k12.de.us

Hanby Elementary

Darrell Gold

(302) 479-2220

Darrell.Gold@bsd.k12.de.us

Harlan Elementary

Howard Jones

(302) 762-7156

Howard.Jones@bsd.k12.de.us

Lancashire Elementary

Michael Gibson

(302) 475-3990

Michael.Gibson@bsd.k12.de.us

Lombardy Elementary

Bill Brown

(302) 762-7190

WilliamE.Brown@bsd.k12.de.us

Maple Lane Elementary

George Cantiello

(302) 792-3906

George.Cantiello@bsd.k12.de.us

Mt. Pleasant Elementary

Anthony Oliver

(302) 762-7120

Anthony.Oliver@bsd.k12.de.us

Mt. Pleasant High

Henry Palmer

(302) 762-7131

Henry.Palmer@bsd.k12.de.us

P.S. DuPont Middle

Joe Lazartic

(302) 762-7146

Joseph.Lazartic@bsd.k12.de.us

Springer Middle

Allen Baxter

(302) 479-1621

Allen.Baxter@bsd.k12.de.us

Talley Middle

Charles James

(302) 475-3976

Charles.James@bsd.k12.de.us

 

Facility Use Black-Out Days

All Black Out Dates

2016-2017 School Year

 



 
Last Modified on May 4, 2016
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